Time Tracking Software for Small Businesses & Freelancers
Comprehensive time tracking with reporting, team management, and billing integration. CloudBooks gives you the full picture of how time translates to revenue.
Professional Time Tracking for Serious Businesses
Full-featured time tracking software that integrates with your entire billing workflow.
Multiple Tracking Methods
Real-time timers, manual entry, and weekly timesheets. CloudBooks supports every way of tracking time.
Detailed Reporting
Time reports by project, client, team member, and date range. Export for stakeholders or use internally.
Team Management
Track time across your entire team. See utilization rates, workload distribution, and billable percentages.
Billing Integration
Tracked time flows directly into invoices. No data re-entry, no missed hours, no billing disputes.
Profitability Analysis
Calculate effective hourly rates by project and client. Know which work is most profitable.
Project Budgets
Set hour budgets per project. Track actual vs estimated time with real-time progress indicators.
Billable vs Non-Billable
Categorize time as billable or non-billable. Optimize your ratio and maximize revenue-generating hours.
Accurate Records
Time logs create an auditable record of work performed. Useful for client disputes, contracts, and compliance.
Comprehensive Time Reports
CloudBooks generates detailed time reports that show exactly where hours go. Filter by project, client, team member, task, or date range. Compare periods and track trends.
- Multi-dimensional filtering
- Period-over-period comparison
- Billable vs non-billable split
- Export in CSV and PDF
Team Utilization Dashboard
For businesses with teams, the utilization dashboard shows each person's tracked hours, billable percentage, and workload. Identify capacity and optimize team allocation.
- Per-person utilization rates
- Billable hour percentages
- Capacity planning views
- Overallocation warnings
Project Time Budgeting
Set estimated hours for each project and track actual hours in real time. See budget burn rate and get alerts before projects exceed their time allocation.
- Hour estimates per project
- Burn rate tracking
- Budget threshold alerts
- Estimate vs actual reports
Seamless Invoice Generation
Select unbilled time entries and generate professional invoices in one click. Each entry becomes a line item with task description, hours, rate, and amount.
- Unbilled time filter
- One-click invoice creation
- Detailed line items
- Rate-per-person calculations
Comprehensive Software vs Basic Tools
When your business needs more than a simple timer.
| Feature | CloudBooks | Basic Time Tools | Spreadsheet Tracking |
|---|---|---|---|
| Tracking methods | Timer + manual + sheets | Timer only | Manual only |
| Team management | Full dashboard | Limited | Shared file |
| Utilization reports | Built-in | Not available | Manual formulas |
| Project budgets | Real-time tracking | Not available | Manual comparison |
| Invoice integration | Direct conversion | Export required | Re-enter data |
| Billable/non-billable | Auto-categorized | Basic tags | Manual columns |
| Historical analysis | Trend reports | Basic history | Limited |
| Profitability data | Revenue per hour | Not available | Manual calculation |
“CloudBooks time tracking showed us that our most prestigious client was actually our least profitable — we were spending twice the estimated hours. That insight alone changed how we scope and price work.”
Frequently Asked Questions
Questions about time tracking software.
Is CloudBooks time tracking suitable for teams?
Can I see billable vs non-billable time?
How do project time budgets work?
Can I generate reports for clients?
Does time tracking integrate with invoicing?
What's the difference between CloudBooks and standalone time trackers?
Ready to Get Paid Faster?
Join 30,000+ freelancers and small businesses who use CloudBooks to create invoices, track expenses, and manage their finances effortlessly.