5 must-have Features in a Billing Software for Your Restaurant


billing-software-for-your-restaurant

Whether you own a big and fancy restaurant or a food truck, you must have an efficient billing system in place. The right restaurant billing software can take care of the billing and operation processes including ticketing, invoicing and more. This can also help in bringing down the clerical activities, especially the things that took a toll on your day-to-day operations, and help you cut unnecessary costs. A restaurant billing software has many features. However, you must be careful while selecting the one for your restaurant. To make the task easier, here are the five features you need to look for –

Inventory Management
Efficiently managing inventory is one of the most important aspects of running a successful restaurant business. It is something that you have to do on a day-to-day basis. Most of the time, restaurant owners use a pen and paper to keep track of everything while some use excel sheets.

A restaurant billing software come equipped with the inventory management system. This can automatically manage your daily stock, daily wastage, thefts, if any and other aspects customized to your business. The software will send you an alert if you are running low on a particular stock. Or are exceeding your daily wastage to avoid any major losses. It keeps a track on your inventory, and allows you to document everything you use on a daily basis.

Online Order System
Online food delivery is receiving upwards of 5 billion dollars in revenue per annum. Isn’t it then imperative that your software includes an online ordering system? With this, you no longer have to check multiple devices to know the status of their orders across platforms. Even if you use a third-party software to take orders and track it, you are likely to be juggling with many software and applications. Using a restaurant billing software that accepts orders from all applications and bills them according to your billing system, makes the entire process way easy.

    Also Read: Important Key Aspect of Every Billing Software

Allow Feedback
Generally, you expect your customers to be candid with you about the experience they had with your food. But not all your customers are ever so candid. A good restaurant billing software should allow your customers to express their feedback right after they are billed.

This could come in various ways, but it works best if it is a point-to-point feedback mechanism. Customers could rank different aspects of your service on a ranking system, or a happiness system. Along with this, customers should be allowed to add additional remarks. A feedback system is a must-have feature in a restaurant billing software.

Integrations
You are probably using many software to conduct your business smoothly. This could be a CRM or marketing software to manage your clients and data well. Or it could be internal knowledge-based system, or a community software for your employees. Either way, a restaurant billing software should be connected to all these small widgets and tools for seamless communication.

    Also Read: Purchase The Billing Software of Your Dreams—Top 5 tips

Cloud Based
This is important for the users on-the-go. If you are the owner of a restaurant, it is highly possible that you are not supervising physically on a daily basis. So, how do you support your team? Using a cloud-based restaurant billing software that allows you to track and analyze incoming data is exceedingly helpful in managing your sales.

Mistakes That Legal Billing Software Can Help You Avoid


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With a legal billing software, lawyers and firms can accurately collect the payments for their time and effort. It takes care of the nuanced work. This software is optimized for the legal profession and has features like time-tracking, invoicing and accounting capabilities. Lawyers will be able to capture billable and non-billable hours. This software can make timekeeping and billing a breeze.

With this tool, lawyers and law firms can avoid the silly mistakes. When you fail to bill or invoice properly, it can cause a significant damage to your relationship with your client. Here are a few mistakes a billing software can help you avoid.

1. Mismanaging your Retainers
2. Leaving out Billables
3. Restrictive Rate Invoicing
4. Incompliance with Policies
5. One invoice for each Task

Mismanaging your Retainers
A big part of working in a law firm is billing your retainers accurately. Unfortunately, most invoicing software available are not made to facilitate retainer management. If you have a multi-disciplinary legal practice, it is important that you get hold of a legal billing software to make retainers more credible. Most law firms struggle to keep the retainer brimming and end up incurring losses. A billing software allows legal staff to track and manage retainers in a manner that notifies you instantly when the retainer funds are getting low. It automatically sends a notification to your client to fill up the funds for use.

    Also Read: Important Key Aspect of Every Billing Software

Leaving out Billables
Lawyers have to spend a lot money during a case. These expenses ideally should be cared for by the client, but due to improper billing, lawyers usually end up paying them from their pocket, resulting in a loss for a law firm. A legal billing software can manage all your billables at one place. It will ensure you get paid for every penny you are spending on the client’s job. This is facilitated by two features, comprehensive expense tracking and time tracking.

Restrictive Rate Invoicing
Legal firms, unlike other businesses, have various styles of invoicing for different types of clients. Even the rates are different for every other task that they perform. There is no set standard of rates and billing. How does then a regular invoicing software is expected to manage tiered rates, without having any concept of it as such? It leads to only one thing – accounting chaos. Legal billing software are made to handle different rates and tiered rates in depth so every client is billed correctly. Attorneys can charge fees on a case-to-case, task-to-task basis with the help of a legal billing software.

Incompliance with Policies
An acute mismanagement of the policies is probably the biggest folly committed by traditional invoicing software. Legal billing is subject to many different state policies and regulations that are often missing in a regular billing software. With a legal billing software, you make credible and professional invoices that are in compliant with the policies of your state. You can directly send in your invoicing as reports without needing to make any last-minute corrections.

    Also Read: Billing And Invoice Software – Link

One invoice for each Task
This is another major error that is often committed when you are using a regular invoicing software. Law firms that use a regular invoicing software end up creating a number of invoices for a particular client due to the lack of features for matter based billing. A law firm charges an array of rates depending on the task. This means you need a legal billing software that allows you to bill separately for each task within an invoice.

Top Reasons to Stop Using Excel Sheets for Invoicing


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How rude it is for someone to say that excel sheets are dated? After all, this is where it all began. Excel sheets made the task easier for accountants. These invoices have been used by numerous businessmen in the past. However, with the availability of reliable and advanced invoicing solutions, excel sheets have become redundant. While this can meet your basic needs, some conveniences can be avoided by using new and advanced
solutions.

Here are some of the reason to stop using excel sheets for invoicing –

1. No Modification Zone
2. Your Invoices are Never Consistent
3. Tied to your Desk Invoicing
4. Absolutely no Control
5. You’re missing out on so Much

No Modification Zone

Have you ever had to make last-minute changes in the excel sheet? It happens to the best of us that just before invoice generation, your client makes one more demand, and turns out it is billable. And there goes your invoice. Just adding another row is so frustrating in excel when you have done calculations through columns, or made a total using a set of cells. Adding new things or even removing entities from excel sheets is a difficult task. Those little pointers and manual formulae entry invariably lead to unnecessary errors.

    Also Read: Online Invoicing for Small Businesses: Brief History & 5 Essential Invoices You Need

Your Invoices are Never Consistent

Even if you use a template in excel sheets for invoicing, none of your invoices ever look the same. It is bizarre how a simple row addition can change the entire format of the invoice. This may not mean much to you when you don’t have many invoices. But once you have to compile hundreds of invoices, it can be a real pain. And, it is not good to look at. The client surely doesn’t deserve such hassles. The entire interface of excel sheet is not made for people who are not fond of math.

Tied to Your Desk Invoicing

Have you tried to make an invoice on your phone with Microsoft applications like MS office? Try it, it can frustrate you. You want to add a cell right below, and suddenly you will find yourself in part of the spreadsheet you did not know existed. Excel sheet invoices are only worth making or editing in your laptop or desktop. So, there is no mobility whatsoever. This might not seem like a big deal, but it can be problematic in future.

Absolutely No Control

You will find it hard to make any sort of modifications in the excel sheet. In a normal day, these spreadsheets are updated among a team of workers. By the time it gets back to you, new billable hours are added by each worker. But what to do if there is a mistake? You can restore the sheet back to the previous version, but this means your employees will lose all their work and have to do it all over again. Another solution is to manually update the sheet, but it will take a lot of time, leaving you frustrated. There is absolutely no way to automate a process of version control with excel sheets, it has to be hard manual labor.

    Also Read: How to Choose a Small Business Invoicing Solution: The Complete Guide

You’re Missing out on So Much

There is a better way to do things. Imagine a world where you could make and print invoices on your phone in two minutes, where you could track billable hours and save yourself from unnecessary business losses. This is the new world of online invoicing software. Here you can access your invoices anytime anywhere, make changes on the go. You can bill clients the way they want. And still maintain a consistent set of invoices. And they look pretty
good, too.