Five Tech Solutions Your Small Business Needs


Five Tech Solutions Your Small Business Needs

New businesses pop up every day while thousands of businesses close shop too. Numbers are thrown around that makes it scary to start a business at all, but statistics shows there is a 50% chance a small business will survive its first five years. While 50% chance isn’t as scary as saying there is a 10% chance, there is still a lot of responsibility on a small business owner to make sure your business doesn’t become one of the numbers that fail. Running a small business can be challenging especially in the area of time management and funds allocation. As a small business owner that desires to grow, a lot depends on creating or finding efficient ways to get work done.
Doing business requires way more than having brilliant ideas, there is the need to put up a structure that works, get the best out of your employees and make the most of your budget.
Nobody said starting out will be easy, but there are things you can incorporate into your business for greater efficiency and productivity. If you have been sleeping on technology, then it is time for you to wake up and smell the coffee.

Saving time and cost are goals for every small business that seeks growth. There has been a lot of advancement in technology in providing workplace solutions that guarantee excellent efficiency. Small businesses should look into tapping into the wealth of application software available for ease of business. Some applications can help you get the most out of your business without you over shooting an already tight budget.

Below is a list of things that your small business needs:

First, you need a good website. In today’s world, many people search the internet for services and products. As a small business, you do not want to risk missing all the advantages and traffic being found on the internet brings. Getting a good website should be top of your list. This is because you will be able to meet and attract customers that are far from your physical location. The entire process starts with finding a suitable domain name, but it doesn’t end there.
Your website speaks volumes about your business, so it isn’t enough to have just a website, you must make sure it gives your customer a wholesome experience. This means you have to make sure the pages load very fast and the tools that get you connected to your customers such as live chat are incorporated.
It is always good to talk to IT experts who can provide you with a not just a great website but great support to aid your business growth.

Cloud Computing: Keeping an eye on your finances is tantamount to your survival. It is important always to have a balanced account to help you keep an eye on progress made. You can save yourself a lot of time and headache by using software like Cloudbooks which helps you quickly compute data on projects, staff salaries, contractors, invoicing, billing, time tracking and more.
With these apps, you can easily evaluate your business just by signing on from anywhere and on any device. The apps have an easy to use interface which makes keeping your books so simple. This is set to increase your efficiency, and it is relatively cheap too.

Cloud Storage: Data is very important, and you do not want to risk losing yours. The good thing about this is that all your data will be well backed up and safe from whatever form of disaster you may suffer. You also get to save a lot of money from not purchasing hardware that would have been used for the same purpose. Applications like Dropbox provide data storage options that are secure coupled with giving unrestricted access to your documents from anywhere. It is also at no added cost to you thereby saving you time and money.

Social Media Applications: It is no news that social media is important for SEO. Having a great social media plan for client engagement and sales conversion is absolutely necessary. For increased efficiency, get the HootSuite application that keeps you abreast of all your social media accounts from one account. HootSuite provides a platform that makes it easy to plan your social media posts and campaign effectively without having to switch through different applications. This saves you the immediate cost and need for a social media manager too.

Video Conferencing: Productivity is key. Technology has made meetings so much easier. You do not have to make a trip outside town just to ‘talk business’. You can pitch your ideas to intending clients through applications like Skype, Google Hangouts, etc. This also saves you time that could have been wasted on the road. You are also saved cost.

Conclusion:
Do not be caught unprepared; planning goes a long way in running your business efficiently. Make plans and put them into practice using any of these apps.
Always be on the lookout for solutions that can help you make the most of your time and budget.

Quote Software: The 21st Century is About Automation


Quote Software: The 21st Century is About Automation:

Our CloudBooks app has proven a key resource for so many companies and contractors who are trying to bring themselves into the 21st Century. Many companies still rely on pen and paper or one-off efforts to produce the innumerable invoices, time-sheets, payment and expense reports, and quotes which their businesses require to get and track jobs and make sure the company has been properly paid. Simply put, in the digital era the duplication of such efforts time and time again is an absolute waste of productive work time.

Take CloudBooks’ quote software, for example. Our app allows our users to create professional looking estimates in seconds and practically effortlessly.

Our software allows you to insert a client’s information by choosing them from an easy drop-down menu which will automatically populate the form with information such as their name and address; if a new client needs to be added, the form to do so is merely a click away. If the client is in a foreign country, you can also choose the currency you will be quoting them in via another drop-down menu.

Similarly, when it comes time to create a detailed list of the different estimated tasks, their costs, and any associated expenses you might expect to incur, CloudBooks is ready to make it easy: all previous entries are available from a drop-down menu so that you do not have to waste time looking up how much you charge for particular services or how much particular materials cost.

Once your estimates have been sent to your clients, however, it is important to be able to keep track of them — especially since many businesses send out numerous estimates each and every day. With CloudBooks there is no more shuffling around paper and hoping that you find the duplicate copy which you saved: not only is each estimate given its own tracking number, but even the status of each estimate is recorded so that you know if it has been sent or if it remains only a draft. Other sorting options that can aid in the rapid analysis of your estimates include the name of the clients’ companies, the date on which the estimate was created or sent, its value, and even what subject the estimate refers to (for businesses involved in multiple sectors or verticals). Even months and months later, you can find precisely what you quoted your client for.

Best of all, CloudBooks will can automatically include your company’s logo on the top of every quote for a professional touch, increasing the trust factor between you and your potential clients.

This is just one feature of our full CloudBooks app, but it is surely clear just how much time this can save when compared to a traditional pen and paper, filing-cabinet based system. That any business is wasting the time of its most valuable employees in the 21st Century by forcing them to shuffle paper and dig through old files just to glean one or two needed bits of information is an absolute travesty. When we set out to build CloudBooks it was precisely to help everyone — businesses big and small — make the most out of digital technologies so that they can stop messing around with administrative tasks and get back to their important work at hand.

If you would like to learn more about the other features of the CloudBooks app, including online invoicing, expense tracking, time tracking, and custom company reports generation, please look at the tour page of our website. You are also welcome to contact us to learn more about just how much time and effort CloudBooks can save your company when it brings your business up to speed with the most current of technologies.

What to Look for in Billing Software for Your Company


Achieving a healthy cash flow can be the determining factor that can make or break a business. Billing software helps business owners quickly submit invoices to clients and customers, and enables them to see faster returns that can help promote a positive cash flow. The company that invests in efficient billing software can experience greater overall efficiency and see better results faster.

Selecting the right billing software has the potential to affect greater accuracy in billing the exact hours spent working on specific projects. It is important to choose a software that can indicate where and how one spends his or her time, and demonstrates efficiency in monetizing this time.

It can be difficult to track the expenses that are incurred while working on projects for clients. It is not uncommon for a portion of these expenses to fall through the cracks when the time comes to invoice clients, or to be billed incorrectly to the wrong clients. The best billing software will help companies track project expenses in real-time and make certain those expenses are not passed on to the wrong clients.

Companies that utilize subscription services can run into difficulties when attempting to implement electronic billing and invoicing. These tasks can require a higher level of administration than other types of billing services. Therefore, for these companies, it is important to find billing software that supports the specific types of services that are billed on a recurring, scheduled basis. A software that also supports discounts, free trials, renewals, refunds and one-off transactions is also a good choice.

Small billing errors can lead to sizeable problems later on. The best billing software will be able to easily put together costs and quotes automatically, and will also be able to generate invoices from the data retrieved. This function will reduce or eliminate the need for a middle person to produce quotes, which, in turn, reduces chances for costly human error. Paying special attention to this component when considering the purchase of billing software can save valuable time, which saves money for the business.

Larger companies often have complex, disconnected billing systems. By connecting these systems into one easily accessible, cohesive system, administration and individual processes can be reduced significantly. Depending on the software used, this connection can help businesses save time and money all the way from the initial quote through collecting payments for services.

Business relationships are strengthened when clients have questions about the company’s billing process that can be quickly and thoroughly answered. By selecting the right billing software, the company’s billing information can be easily accessible, which enables the clients’ questions to receive fast and accurate responses. A strong feature of appropriate billing software is its ability to make customer care easier, while providing the right answers as they are needed.

Customers and clients appreciate straightforward, simple reports that are all-encompassing and that integrate all pertinent information in an easy-to-read format. On the business side of things, the right billing software enables the company to identify their most profitable clients, monitor purchasing patterns and to project cash-flows. For these purposes, it is best to select a billing software that can generate automated reports. This also serves to remove manual administrative tasks from the process, which can cut costs and improve profitability.

CloudBooks is a highly recommended billing software that generates detailed reports for every phase of the billing process from payment collection to profit & loss reports. If are are considering implementing billing software into your business practices, or are seeking new software that does a better job, please contact us to schedule and appointment for a consultation.