10 Reasons Why You Should Move to Cloud Accounting

Easy accessibility, sharable features, and secure storage are the keywords of a steadfast operational infrastructure in any business. Cloud Accounting software became an instant hit and the choice of thousands of global firms just after its inception. Apart from these features, cloud storage ensures, you can enjoy easy migration facilities in the future. Well, traditional storage systems are on the decline, as cloud accounting software brings you a multiplicity of features. If you are still managing your storage system with the old and cost-intensive devices, it’s time to incorporate the change.

Following are the ten key benefits of shifting to the cloud accounting system.

Security of data
Irrespective of the nature of business, you cannot sacrifice the security of your data. Today, the digitized infrastructure calls for optimum security of data. Physical storage devices are susceptible to physical damage, damage caused by water or malware. When accurately deployed, Accounting software based on cloud systems can keep your storage system secure from all these threats. You need not go for manual backups across multiple storage devices. Thus, it saves productive time of your business.

Traditionally, companies use large storage facilities like hard disks and compact disks, besides other storage devices. These devices cost a lot, and you need to buy them even if you don’t need the complete space. On the other hand, cloud storage systems are easy to use and cost-effective in nature. You can purchase virtual storage across the available platforms and pay only for the required storage space. You can enjoy a better control over your financial resources.

The manual storage process is not only tedious, but prone to human errors. When you store your files in the physical storage devices, you lack accuracy. Over the time, a number of junk files and duplicated copies occupy your storage space. You can maintain better accuracy when you shift to online databases. It becomes convenient for your employees to sort and locate the files. It features easy data-organization and ensures a seamless storage mechanism.

Collaborative system
In manual storage systems, it is not possible for multiple professionals to view the files or documents simultaneously. You need to store the files in separate drives or carry duplicated copies. However, cloud Accounting software enables you to use the files from multiple locations. Several multinational companies, or companies with offices in different locations can collaborate using this technology. They can synchronize in a better way, they can access the same document from different locations instantaneously.

Simple integration
One of the best features of cloud accounting systems is that it offers simple integration features with other software. You can install add-ons on these storage systems. For instance, accounting becomes easier when you install a payroll management add-on or tool on your cloud system. It makes the operations simple and swift. Companies are increasingly switching over to cloud storage systems to enjoy this flexibility. You can integrate all data assessment tools on the same platform.

Increased efficiency
No company would like to spend its productive time on a complicated storage management issues. In Accounting software based on cloud storage, the data is updated to the existing storage in quick time. Moreover, there are no time-consuming installation and updating processes involved. Seamless operations indicate that you save a lot of your productive time and effort. You can mobilize your resources in a better way and the productivity of your company is likely to shoot up.

Well, you do not necessarily need to be in your office in order to access the cloud storage system. Your employees can access the files and documents from any possible location. You can use the files while travelling, when you are at home and from anywhere you have access to internet. At times, you may need the documents when you are not carrying a physical storage device. In these cases, you can simply download them from the cloud system.

Free updates
From time to time, the cloud storage system has to be updated to retain the latest features. However, most of the systems come with auto-update features. You need not deal with any complicated technical aspect when you update them. Moreover, these are free updates where you do not have to pay any charge to the provider. It delivers all-round benefits to your operational infrastructure.

Better navigation
Cloud storage systems have better interfaces and navigation features. Anyone can use this storage mechanism, as it comes with a straightforward navigation system. With intuitive buttons, you can use the dashboard easily. It also saves time for your business as your employees face no hassle in locating the buttons or searching the files. They can make whatever changes required in the existing storage pattern. The user guide will help you to manage the system adroitly.

Help from forums
All cloud Accounting software comes with community forums. These are especially useful to the new users, as they clarify all sorts of doubts through these forums. You may be facing a certain problem while using the new system. These forums feature questions and answers, and discussions, where you can place your queries and get relevant answers. Although, the ‘Help’ button is present to provide you with the primary guidance, you may need further assistance from these platforms.

Overall, the cloud storage system is scalable. You need not invest in costly hardware. You simply need to pay a charge to the company. The amount of storage space needed can be scaled up and down. It ensures that you save your costs. Besides, most of the companies opt for managed IT services, where a third party controls their cloud accounting process. The number of employees required to control this system can also be increased or decreased. Altogether, you save money both on installation and maintenance of this system.
Besides, when you will use it, you will realize that cloud accounting systems streamline your account management system. Business firms save costs, reduce wastage of resources, ease up the operational process, and enjoy increased security. Cloud Accounting software has already made its way into a large section of industries. No wonder, the future of storage largely relies on cloud accounting.

Author Bio:

Kiran Bajpai works as a Marketing Associate at SoftwareSuggest. Her expertise lies in Documents Management Software. Reading books is something that she can never get bored of, especially those related to politics and history.

Increase the Internet Speed in the Office with These Tips

Your office runs on the internet. Without it, you aren’t going to get very much done. That’s why having a fast internet connection is essential.
Unfortunately, internet connections aren’t all they are cracked up to be. If things are a little slow, the fastest way to boost your speed is to pay your internet provider for a faster connection, but why do it that way when there are many other ways you can boost your speed that don’t require you to pay a higher monthly utility bill?
Before you rethink your internet service, try these tips to speed up your internet.

Try out a New Router
One of the quickest and easiest ways to boost your internet speed is to replace your router. However, that doesn’t mean choosing the right router is easy. There are many different brands and types of routers to choose from.

According to BrightStar Systems, both Cisco and Juniper routers are popular with businesses because, “Both companies supply edge and core routers that are available in fixed and modular setups that support a variety of port configurations, speeds, and optics.”

However, there are some differences to keep in mind. Cisco is a larger company with more service engineers and support resources, while Juniper routers use a multi-layered system that is appealing to some businesses. It’s important to weigh the pros and cons of every router you’re considering to make sure you get the one that provides you with the fastest internet connection in your unique situation.

Consider Replacing Your Network Equipment
Replacing your router is a good first step, but if you really want to enhance your internet connection, consider replacing your network cabling and equipment.

You may have to replace your equipment if you choose a router that isn’t compatible with your existing system, but you may want to consider replacing your equipment anyway. Undamaged cables and equipment with the latest technology can give you a boost to your internet connection.

Scan Your System for Viruses
Viruses can cause a lot of different problems for your computer and systems. One of the most serious is a compromise to your security, but some viruses are more insidious, frustrating you and your coworkers as you wait for the internet to load.

Scan your system for viruses regularly and get rid of any potential problems. Keeping your computer free of viruses can do a lot to speed up your internet connection.

While you’re at it, clean up your computer too. Unused documents, applications, and software can slow down everything on your computer. It can make opening applications difficult, but it can also make using the internet nearly impossible without extreme frustration.

Turn off the Modem Regularly
We are so continually connected to the internet that our devices are on 24/7. Although it may seem convenient not to have to power up your computer or turn on the modem, it is actually much better to turn all of your tech off regularly.
Benefits of turning your modem and other devices off at the end of every day include:
Improved network security, because hackers can’t access your system without the internet.
Saving on utility bills.
Protection from electric power surges without having to buy surge protectors.
Less wireless interference with other devices.
Prolonging the life of your devices.

One of the most convincing reasons to turn off your modem is the fact that it can boost your internet speed. It power cycles the device, flushing out problems that can slow down your internet connection.

Plug Computers Directly into the Modem
There’s no denying that using Wi-Fi is convenient, but that doesn’t mean it’s the best way to use the internet. If speed is your number one priority, you should plug essential devices directly into the internet. An ethernet connection is much better than a wired connection.

It may not make your internet connection that much faster unless you also upgrade your ethernet cable. A Cat6 cable is a popular option because it can support consistent speeds of 1 GB/s, while Wi-Fi speeds fluctuate.

It can also help when it comes to transferring files. Transferring them between computers that are connected with ethernet cables is always faster than doing it over Wi-Fi.
Don’t think you have to deal with higher utility bills if your business needs a boost in internet speed. There are many things you can do to make things faster. You’ll notice the biggest difference if you do all of the tips on this list!

Small Business Tech—8 Tips for Working More Efficiently

Whether you’re looking to create a more productive workforce or better connect with your customers, technology helps small business teams accomplish more with fewer resources and personnel. In many ways, today’s technology is the great equalizer—never before have SMB leaders had access to so many tools and applications that can help them outperform their more sizeable competition.

With so many tools and resources available, it can be difficult to determine which tech opportunities will help your small business the most. That’s why we’ve shared a few insights for small businesses looking to update their tech usage in order to work more effectively on the day-to-day.

Invoice more accurately
If you’re looking for a solution to your invoicing woes, look no further than an internet-based invoicing software. While some invoices are promptly paid off, there’s a good chance that your business struggles to manually check on invoices that are either overdue or partially paid. Having a professional invoicing system will not only help you keep track of each invoice your business is due but will also help ensure that you get paid in a timely manner. Even better, by hosting your invoicing information online, you can easily collect relevant information for tax season and set up recurring payments for repeat customers. Aside from this, it will also help you with your finances like keeping track of any short term financing or lines of credit that you might have taken out.

Connect with Social Media
From responding messages on Facebook to sending out your daily tweet, you can build a better online presence through a social media management tool. Social media is one of the most powerful methods for businesses to connect with current and potential buyers. As a result, your customers often require instantaneous engagement from your business when it comes to their questions, comments and concerns. Designed with the small business in mind, these platforms allow you to collaborate with several of your team members to schedule posts and address customer inquiries in real-time. With the aid of messaging templates and knowledge bases, you can also ensure that your team’s responses are on-brand and have the right tone.

Consolidate your communication
In order to improve your communication with both internal teams and external customers, you can support all of your communication channels through a simplified unified communications platform. This technology streamlines your approach to team chats, web conferencing and even phone calls by hosting them in a single place, allowing you to scale with ease and switch between different communication channels to meet your current needs. For small businesses specifically, this type of tool is effective because it lessens the need for on-site IT support and maintenance, giving you the flexibility that comes with online communication without the hassle of having to manage it yourself.

Manage your allocations
Creating accurate billing statements is even easier with the help of a project time tracking tool for small businesses. Especially when your teams are bouncing between multiple projects for an array of customers, it’s imperative for small businesses to track the cumulative time spent on each task to ensure that your customers are paying only what they owe. Time tracking software can also help on the front end by helping you properly allocate resources for each project. By recording the amount of time spent working, you can begin to gauge how much time and how many people will be needed to deliver your products or services before the deadline.

Create a customer support system
Designed to better manage customer priorities, a small business help desk software offers a single digital space to track your customer inquiries and prevent any tickets from falling through the cracks. Help desks are no foreign object for larger companies, and many providers of help desk systems now offer solutions that target challenges that are unique to a small business customer base. Many come equipped with a knowledge base to help you understand and make use of the many features this software can provide, and depending on your subscription package you’ll be able to assign tickets to specific team members and automate certain requests. Not only does this help you remain better organized, but it can also help you address customer concerns strategically for reduced response times and higher customer satisfaction.

Go paperless
Remove the hassle of paperwork, contracts and confidential documentation by adopting a cloud-based storage and backup solution. Paper documents are difficult to store, organize and keep secure; they take up valuable office space and can be easily damaged by water, mold and office fires. That’s why many small businesses have decided to go paperless by migrating to a cloud-hosted solution. Because your information is stored through the internet, accessing these documents is as simple as searching for them, regardless of your current location. However, it’s important to do your due diligence and pair your cloud system with a backup and disaster recovery tool to keep data losses reversible.

Unify employee training
Since small businesses rarely have the time or extra staff that training new hires demands, many SMB owners now use an interactive learning management system to keep your trainees engaged while they learn and develop the skills they need to succeed at your organization. Perhaps most importantly, LMS software helps small businesses create a repeatable and uniform process for training new hires in each role, which helps prevent any accidental omissions of information and promotes a more logical sequence of training activities. As your business grows and you hire more people, having a concrete training strategy in place will help your employees become proficient more quickly without requiring additional work on your end.

Secure company data
Any small business looking to digitize their work processes should remember to secure their information with a cyber-defense platform. It’s certainly true that cyberattacks previously targeted larger, corporate entities, but as technology has become more integrated with small businesses, even smaller organizations have found themselves the victims of data breaches and hacking attacks. Phishing emails are one specific type of cybercrime that small businesses are susceptible toward, as it only takes a single click from one of your employees for the hackers to have access to confidential information. By educating your team on some cybersecurity best practices and proactively investing in cyber tools, you can ensure that your employee, customer and business information stays in the right hands.