5 Common Questions About Online Invoice Software Answered


questions about online invoice software

Online invoicing software makes it easier to manage sales, create invoices, receive and keep track of payments among other things. Here we have answered the five most commonly asked questions.

In this day and age, online invoice software is essential for the smooth functioning of a business. The software acts as your bookkeeper, budget handler, expense tracker, and most importantly as an accurate analyst. An online invoicing software can keep business processes systematic. You will be able to send and create invoices without errors while keeping track of the financial information.

Many people are still not satisfied and have questions about online invoicing software. Here we have answered the five most commonly asked questions.

Is an Online Invoicing Software same as an Invoice Template?
The answer is – No. An online invoicing software is a platform that lets you make invoices at your whims and fancies. Inside an online invoicing software, you will find many invoice templates. But that doesn’t mean an online invoice software is just a file of invoice templates. An online invoicing software lets you edit, schedule, and build invoices from the scratch. The invoice template in the traditional sense is just a spreadsheet document with some columns marked on it, depending on your business. An online invoicing software is a platform that includes not just the template, but the transaction database and the various tools.

Is Online Invoicing Automated?
Yes! Online invoicing is a seamless and automated experience for all things related to accounting. With an online invoice software, you can schedule various invoices on multiple dates at once. You can directly link your bank account with the online invoicing software to automatically generate invoices. You can even link your client’s bank account through an invoicing software to get timely payments. Setting up an online invoicing software allows you to automatically generate recurring invoices for your clients. The software also allow users to set reminders for payment.

Are Invoice Details Safe Online?
Most online invoicing software use state-of-the-art security services to maintain and protect their data. With a cloud based invoicing software, users can also create multiple backups of their entire transactional history. Online invoicing software use various security models like SSL protection and secure servers to protect sensitive information. An online invoicing software allows you to control access of invoices, and lets you track that access. This means you can limit or revoke access for subordinates.

   Also Read: Online Invoicing for Small Businesses: Brief History & 5 Essential Invoices You Need

Can Invoicing be Customized?
Of course, online invoicing is all about customization. You can even customize the payment options. Online invoicing software come with tools that allow you to personalize each invoice for your client’s needs. With an online invoicing software, you can set up multiple invoices in sync with the client’s invoices and bookkeeping. You can even generate sample invoices for client’s approval and add estimates and quotes and later convert them into serialized invoices. Generating invoices online is not only easy, but fun!

Online Invoicing is Too Expensive?
There are a numerous free online invoicing software available today. So, the answer is no. Online invoicing is the cheapest method to manage your company’s bookkeeping. In fact, it makes so many aspects of doing business easy, that the equivalent manual labor could cost you five times the monthly subscription of an average online invoicing software.

Best Online Invoicing Software for Entrepreneurs


Online Invoicing Software for Entrepreneurs

When you start as an entrepreneur, you may think that your main concern is bringing the best product or service to your target customers. However, no matter what level of service you provide, you will not make progress if your clients are not paying you on time.

Notably, 60 percent of invoices are paid late, and over one-fifth of invoices are paid more than two weeks late. One of the best things you can do for getting paid on time is purchasing the best invoicing software so that your invoice goes on time, and is noticed and responded to.

Here, we have compiled a list of the top online invoice software for all your small business billing needs.

• Cloud Books Invoicing Software

This solution routinely makes it to the top of the list of invoicing software for small businesses because it provides the option to send unlimited, attractive invoices conveniently. You can try the invoicing software free for thirty days, and if you decide to opt for the paid version, you can enjoy features, such as live chat support, phone support, etc. along with the customary secure data storage in the cloud.

PRICING
Team- 10 dollars/month
Agency-20 dollars/ month

   Also Read: Online Invoicing for Small Businesses: Brief History & 5 Essential Invoices You Need

• Freshbooks

This versatile billing tool allows you to make proposals and estimates that are convenient for small businesses that need to itemize materials and include contracted workers. Further, you can send unlimited, customized invoices and setup recurring client billing, and also get paid through their user-friendly mobile app.

PRICING
Lite version- 15 dollars/ month
Plus-25 dollars/month
Premium-50 dollars/ month

• QuickBooks
They provide invoicing software free for a thirty-day trial period, during which you can experience their highly-rated invoicing, bill management, and payroll solution. Besides, you have the option of easily getting paid online and preparing tax forms as well. It is worth noting that their Small Business Center allows you to clarify your queries with the local expert.

PRICING
Starts at 9.99 dollars /month

• Invoicera

Entrepreneurs and small business owners can send customized invoices, receive online payments, and control expenses and cash flow as well. To boost productivity, they also offer a user-friendly time-tracking tool.

PRICING
Free for three/ fewer clients
Premium- Starting at 19.95 dollars/ month

• Xero

You can use their invoicing and accounting software for thirty days for free. Small business owners can leverage the solution to send recurring invoices, pay employees, capture receipts, and witness financial information in real-time as well.

PRICING
Starting at 9 dollars/ month

• Due

This versatile online invoicing platform allows you to be productive by helping with quotes and estimates, time-tracking for the work you have done as a freelancer, and billing clients worldwide as well. The software further shows you detailed financial reports that let you make informed business decisions. Also, you can benefit from the reminders and payment acknowledgments that you can quickly send.

PRICING
Basic -7.99 dollars/ month
Pro-16.99 dollars/ month
Premium-27.99 dollars/ month

• Wave

One of the best things about the cloud-based, integrated accounting software is that it is completely free. If you are a freelancer, small business owner, or entrepreneur, you can benefit from their online forum filled with useful tips and articles. Also, it lets you do record-keeping through money receipts, send invoices easily, prepare sales tax reports and balance sheets, and take care of payroll, payment, and personal finance.

PRICING
Free

Bottom-Line

As an entrepreneur, one of the best things you can do is choose the right online invoice software for your business. Whether you decide to go with free invoicing software or not depends on factors, such as the number of clients and the level of support required. We hope this list helps you in your quest for finding the top invoicing software online.

   Also Read: How to Choose a Small Business Invoicing Solution: The Complete Guide

6 Reasons Why Startups Should Use Online Invoice Software


startups online invoice software

Invoicing is probably the most challenging task for a startup. Moving to online invoicing software can make these work easier. Here are some reasons why should start using it.

Most startups run on a tight budget and struggle to manage their finances. These organizations often chase after clients to make sure all the bills are paid, and at times, miss out on important tax benefits – all due to improper invoicing. Considered as a tedious yet necessary function of a business, invoicing when done properly can save time and ensure regular flow of cash. An online invoicing software can help startups achieve that level of efficiency by making the process faster and error-free.

Here are 6 reasons why startups should start using an online invoicing software –

Easy Payments
Whether it is travel expenses, or business purchases, payments require documentation and endless files. Online invoice software like CloudBooks allows you to track payments easily. You can also manage the invoices of both employees and clients with a simple cross platform application. With an online invoicing system, you can make the process error-free.

   Also Read: Billing And Invoice Software

Fits your Budget
No startup goes without its share of expense sheets and budget cuts. Generating invoices is a lot of work and hiring a bookkeeper can land you in financial trouble. This is where online invoicing software can come to your rescue. A free online invoicing software allows you to make invoices and perform basic financial calculations. This means efficient bookkeeping without a dent in your budget.

Smooth Paydays
When you work with freelancers, accurate time-tracking is very important. However, it requires a lot of effort. First, you keep a filing system, then you have to make sure it is verified and cross checked, before you hand out payments. And since, not everyone employee is on the same pay scale, you have to customize your salary slips. Online invoicing does all that in one go. You can track time and use automatically-generated customized pay slips. With an online invoicing software, you can easily track the time you spend on each client, and generate error-free invoices. And subsequently generate invoices on multiple paydays.

   Also Read: Online Invoicing for Small Businesses: Brief History & 5 Essential Invoices You Need

Currency is not a Barrier
With the onset of globalization, no startup is limited to one province or country. Wherever exchange of money is involved, each country follows its own laws. Most online invoicing software offer seamless integration with numerous payment gateways. This makes it easy for any business to attract a wide range of clients. Not only that, it allows clients to pay easily, and therefore, pay on time.

Automated Accountancy
Nothing hurts a business more than unaccounted work. Unaccounted not just in terms of credit but due payments. An online invoice generator uses automatic payment reminders for both you and your clients. This along with payment gateway integration makes the payment process easy. You clients are more likely to pay on time. Along with this, online invoicing offers automatic cloud backup of your transactions. So, nothing is lost in the way. You can bill your clients automatically, setting up payment channels using an online invoice system as well. Similarly, you can use an invoicing software to follow up with overdue accounts, seamlessly.

Ease of Access
Online invoicing software gives a startup the wings it needs in the initial stages. Online invoicing software like CloudBooks offer cross platform connectivity. This means you can generate invoices on the go, even on your phone. With the cloud-based model, you can virtually access your entire financial history as long as you have an internet connection.

   Also Read: An overall review of Online Invoicing Software