5 Things to Consider While Choosing Your Business Expense Tracking Software


In recent years, a large number of businesses have been using expense tracking software to forecast sales, manage expenses, inventory, and much more, because they do not want to waste time on unnecessary tasks. With a business expense tracking software, you no longer have to rummage through pages, and hope that you haven’t missed out on something important. All you need to do is click a few buttons, and vital information will be at your fingertips.

But any business expense tracking software will not work. You need the right one, and that is why, we have come up with some tips that will help you pick the perfect expense tracking software for your business.

    Also Read: Business Expense Management Software for Transparent Expense Tracking

1. What are your needs?

First, you need to have a clear idea of about your business and your needs. For instance, you need to know what is the size of your business? How much money does it make? Do you need software that is specific to your niche? Say, if your business makes millions of dollars a year, it would have different accounting needs from one that makes less than $50,000. Depending on the size and income, there are various expense tracking software, and even ones that work best with small or medium-sized businesses. You will also find customized expense management solutions for various sectors like manufacturing, hospitality, retail, and much more.

2. Should you go online or offline?

The next important question is whether you should choose an online or offline software? Most businesses opt for cloud-based software, as they offer more benefits than offline solutions. Yet, some businesses that do not have access to the internet prefer offline software.
We recommend that you choose an online business expense tracking software. All you need is an internet connection, and you will have easy access to all your data.

3. How friendly is the user interface?

How often have you left an app or a website because of the interface? Has it left you wondering how the UI/UX developer got away with it? So, let’s not repeat that with your expense tracking software, and get the one that is easy for your employees to learn and use. Imagine the software filled with every imaginable feature; sounds messy, doesn’t it? To avoid that, go for one with a simple user interface. A clean interface makes it easier to focus on tasks and decreases the learning curve.

4. How scalable is the software?

As businesses grow, so do their accounting needs, but you already know that. Surprisingly, many businesses fail to realize this initially and have to migrate to a new expense tracking software when their existing ones can’t cope. Better avoid that mistake, and pick a free expense tracking software that can be scaled and enriched with features as your business grows.

5. What is your budget?

From small business expense tracking to large business expense tracking software, there is a software for every budget. You will even find some free expense tracking software that you can download online. However, the more specialized the software gets, the pricier it becomes. Once again, depending on your needs, the budget of your software will vary.

    Also Read: Software for Tracking Income & Expenses for a Personal Business – The top 7


We know that finding the right expense tracking software for your business is no simple feat. You are looking for software that you can trust for years to come. And that is why we at CloudBooks have developed one of the best expense tracking software’s that keeps all your needs in mind.

Why You Need to Track Your Business Expenses?


Business expense tracking software is an accurate and revolutionary tool for managing finances. The secret behind its massive success is its ability to track finances daily.

Tracking business expenses is important because it helps you see the bigger picture. Once you know where your money is going, you can look for opportunities to spent it better. It will give insight into the latest financial data, which you can use to analyze your organization’s successes and identify the weaknesses. With a business expense tracker, you can make this process exceedingly smooth. Also, not many businesses can afford to hire a bookkeeper to track their daily expenses. However, they can use that money to buy a business expense tracking software.

Here are some of the reasons to track your business expense daily –

Financial Consciousness
You need to have a solid foundation to run a successful business. That means, you need to learn to how to manage your finances better. By tracking your business expenses daily, you get a clear understanding of your business expenditure. Some business owners find this number game intimidating, especially when they receive it from their bookkeepers, at the end of a fiscal year. This is where tracking daily expenses can come to rescue. It will allow you to become more in touch with the functioning of your business.

    Also Read: 3 Steps for Tracking Your Business Monthly Expenses

Earn Profit from your Taxes
Tax season is a dreaded time for people, who are not prepared. People generally scramble to find the invoices and receipts on their laptops. But this does not have to be your experience. If you have kept a clean record of all your expenses, the tax season can help your business grow. This way, you can contribute to the economy in a positive light instead of developing vengeance for the market. With a business expense tracking software, you can keep a tab on your daily expenses, and go through the tax season untouched. You will also be able to claim tax returns, which can be added in your budget for the next season or as bonus checks for your employees.

Always have a Backup for Rainy Days
Every business has a set objective that want to achieve. But, accomplishing those goals is not always easy as your business may suffer setbacks at times. This may be in the form of business losses. This is where keeping a daily record of your expenses can come to your rescue. Businesses often spend a lot of money on subscription and make recurring payments to fulfill luxuries. On a rainy day with such record at your disposal, you will be able to cut down the unnecessary expenses without putting the burden on your employees.

    Also Read: 3 Quick and Simple Steps for Business Expense Tracking

Find out why you are Losing Money
The most important aspect of tracking daily expenses is to figure out what exactly are you doing wrong. Contrary to popular belief, tracking business expenses is not meant just to give reimbursement to your travelling employees. Using a simple analytics tool on your database for daily expenses, you can find out important information. Basically, it serves as a financial supervisor. It will tell you exactly what are the small things that you are doing wrong, that are adding up as major financial losses at the end of a quarter.

    Also Read: 10 Tips for Small Businesses to Track Their Expenses

Every Sole Trader Should Use These Free Invoice Software


Sole proprietors are constantly looking for a simple invoicing software to streamline their payments. With number of options available, choosing the right one can be difficult. To make things easier, we have listed some of the best free invoice software.

As a sole proprietor, the success or failure of the business rest entirely on your shoulders. Therefore, you must stay on top of your finances. A free invoice software offers simple solution to help sole traders work faster and smarter. From keeping record to making bookkeeping easy, a free invoice software can do it all. This software not only allow you to generate invoices with your branding and personal style, but also provide you with sole proprietor invoice templates.

Let’s take a look at some of the best free invoice software –

CloudBooks invoice software provides you with a multi-faceted platform. This software offers a free of cost plan for sole traders, who are looking to create invoices according to their requirements. They generally serve different types of clients, and even have to make use of two or more templates for the same client. CloudBooks makes this frustrating process easy. It allows you to create client specific invoices. You can even use this software to keep a track of the expense and time to make error-free invoices.

ReliaBills offer unlimited invoices along with the tools to generate recurring invoices without any added costs. You can even use it to send automated reminders via email to your clients. It is basically a client management platform that streamlines the invoice generation and payment collection process. You can make your own templates and designs for a branded experience using ReliaBills. You can generate client specific invoices and edit them whenever you want.

    Also Read: Billing And Invoice Software

Invoicera has taken invoicing up a notch. It offers a free plan for a lifetime to cater to the needs of small businesses and sole traders that are starting out. This software allows you to generate invoices and scale, depending on your requirement. Invoicera offers many paid premium tools for businesses, looking to expand. It even provides a quick solution for all their invoicing needs.

Nutcache is a supreme invoice generation software that also allows you to manage and track your projects. Being a sole trader, you might have come across situations wherein you are left frustrated. This is where Nutcache comes into the picture. By using this software, you can save time by following a more centralized approach. It makes accurate invoicing possible with integration of expense tracking, time tracking and invoicing. It is a one-stop solution for all sole traders out there.

Wave Accounting
Wave Accounting is a free invoicing software. You can choose from many invoicing templates to provide all kinds of invoices including standard, debit and mixed. Nothing is impossible with this solution. You can easily create and professional invoices with advanced features like recurring bill and automatic payments.

Brightbook is another great free software for sole traders. You can instantly sign up for a free account and import all your financial data to integrate with your new invoicing templates. Brightbook makes accounting a cakewalk with its easy to use tools and selective access platform. Being a completely free software, it is one of its kind. It allows multiple users with uncompromised security and privacy methods in place.

    Also Read: Billing Software for Small Business