Top Tips to Manage Expenses if You are a Small Business


There is more to a business’s success than the number of visitors or ‘pay now’ clicks. One of the defining aspects of a prosperous business is tracking the expenses, keeping them in check and in being ready for the future. Business expense tracking software can help you achieve just that by making the process easier, simpler and faster.

For small-business owners, treading your own path and calling shots could feel quite empowering. But, it is how you manage money that sets the tone for the success and growth of your business. And yes, it is easier said than done. It is not uncommon for small business owners to struggle with keeping track of business expenses and effectively manage their finances. If you too have been wrestling with similar issues, then these four options might be the best ways to track small business expenses for you.

1: Create a budget and stick to it

One of the most common mistakes made by small business owners is ignoring how important budgeting is for their business. Creating a ballpark figure is essential for a long-standing healthy business habit, which you can always improve and course-correct as you go forward.

Even if your numbers are not spot on at first, there is no need to sweat. Just creating a budget for business expense tracking is enough to make you more mindful of your resources and revenue, and plan methods to improve it. Once you have a rough budget ready, you can evaluate results periodically—weekly, monthly, or every quarter—and assess how your actual numbers fare with your estimates. Over time, you will see your budgeting skills getting more accurate and your money management becoming more efficient.

Also Read: 10 Tips for Small Businesses to Track Their Expenses

2: Always be ahead of deadlines

To track business expenses effectively you must always be aware of the due dates for your bills—be it your loan payments, credit card dues or vendor settlements. With an eye on the deadline, you should always be prepared with enough money to pay off bills on time and maintain your peace of mind. Besides, timely payments help in avoiding payment penalties, lowering credit card scores and vendor relationships going sour. To avoid payment delays, take your pick from a host of free calendars and other time tracking software and use them to set a perpetual payment schedule and payment reminders online. This way, you will never miss a deadline.

3: Separate business expenses from personal

Sometimes in the thick of your daily business expense tracking, you might end up mixing it up with your personal expense tracking. This can lead to disastrous consequences such as incorrect records, over or under spending, shooting past deadlines or missing growth opportunities. The best way to ensure this never happens is to get a robust business expense tracking software and leave things to technology, instead of chance. Apart from keeping your personal and business accounts separate and organised, it can help in tracking your business’s profit margin, maintaining book records and giving insights into your spending habits.

Also Read: 3 Steps for Tracking Your Business Monthly Expenses

4: Always have a consistent cash reserve

Reading about the best way to track small business expenses means nothing if you do not apply them to your business money management system. However, even if you put your best foot forward, be prepared to face tricky situations at any time. You can prepare for emergency expenses by starting a cash reserve. You can do it by setting up a savings account for your business or by investing in money management software. With regular deposits into your cash reserve, you can face any emergency without worrying about unexpected expenses.