Are you looking for invoicing software but are not sure which one to go with? Well, even simple invoicing software comes in different shapes and sizes, and narrowing down the best invoice software for your business can get tricky. From formatting to templates, access control to data security, a lot of things come into the picture for any software related to finances. Invoicing is a crucial aspect of any business and managers need to be very careful with what they choose. Here are a few things to keep in mind while choosing invoicing software:
1. Look for customisation
Invoices are never a one size fits all. Different clients require different formats and some industries require invoices to match certain operational standards. For example, if you are a business dealing with legal services, you will find that authorities require invoices dealing with legal services to have certain elements included within the invoice. These rules are different around the world, so make sure your chosen invoicing software offers you customisation.
Look for customisation not just within the invoice format and template but also for the branding, and overall look and feel of the invoice. If you do not want to send out clumsy-looking invoices to your clients, ensure you pick invoicing software that lets you add your logo, desired colour scheme etc.
2. Multiple currency options
The best invoice software frees you from your scalability woes. In any business, currencies can prove to be a slightly restrictive aspect. Invoicing software online might just offer one kind of operational currency—a major drawback for most businesses. Or, today you might be managing business with just one currency, but tomorrow you may want to expand your business to other countries and deal in different currencies. Then, invoicing software offering multiple currency options will come in handy.
3. Data security
Invoicing software undoubtedly deals with very sensitive information at all levels of operations. In such a case, you need to be sure that your financial data and that of your clients are in safe hands. The best invoice generator should offer data storage on secure servers and backups. Further, look for invoicing software that offers access control so you can protect sensitive information within your business as well.
4. Cross-platform access
One of the major benefits of invoicing software is the ease of use. As compared to complicated spreadsheets and templates, invoicing software is relatively easy to use and access. Therefore, the best invoice software should offer applications for different platforms and be accessible from anywhere at any time. This should include a desktop and mobile application at the least. Plus, it should be available on your operating system.
5. Tracking time and expenses
While creating invoices, businesses sometimes need to take into account billable hours. In such situations, a time tracker proves useful in keeping a track of those billable hours. Operations become easy if your invoicing software can track time and generate invoices accordingly.
Further, a business is bound to make many transactions. These can be easily tracked and ordered with the right invoicing software.
6. Good customer support
Invoicing is one aspect of your business that you can never afford to be behind on. So, in case invoicing software crashes, you need a solid customer support channel to get you out of the trenches in a jiffy. Look for people you trust to help you when nothing on your system is working. Also, a good customer support team will help you in case of any data losses.
There you have it. Keep these things in mind when looking for the perfect invoicing software for your business and enjoy the benefits of an efficient invoicing system and data management.