Here is How the Time Tracking Software Can Help Your Business Grow


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Time. Only the most important thing in the world!

Businesses have long stood by the mantra, “time is money”. But, time is life. The better you manage your time, the more productive you can be.

Although, the million dollar question is – how can you measure that productivity? The answer to this is a productivity tracking software that supervises and records your productivity at the workplace. Since productivity is directly proportional to effective time management, this software is the perfect solution.

A time tracking software, to that effect, is the same as a productivity tracking software. Unlike a stop watch, it tracks your productivity as you go about performing your tasks. It is also not a manager’s whip that will sound an alarm when you seem to appear inactive for ten minutes. The software will help you do your best and be effective, at your own pace.

Here are a few ways how the software can help your business grow effectively:

Make Accurate Estimates
Once you start using a time tracking software, you will know exactly how much time was spent on a project. Both collectively and time spent on each task. This information will help you understand how your team functions and complete upcoming projects. This will help you draw accurate estimates, and keep your clients happy.

    Also Read: Why Your Small Business Needs Time Tracking Software

Improve Work Operations
A productivity tracking software is always on, whether you are working or not. You can fill in your working hours but it will keep running. That means it will have collected data after every finished project. This data can give you important productivity boosting insights. You can then effectively use a time tracking software to better your operations in real time.

Complete Projects on Time
The thing about time tracking is that you become more aware of what you spend your time on. If you are filling out time sheets every day, religiously, you might just open a window into your own working style and push yourself to do better. The compiled data you collect will help you become more efficient. It is a subtle push productivity time tracking provides professionals.

Analyze and Earn More
A productivity tracking software will enable you with reports and analytics on your data. These metrics can be customized to your needs and will help you decide a better approach to work. Overall, you will have enough information about your working operations to create a wholesome, more productive environment, customized for you as well as your employees. This productivity-conducive environment will enable you to take on more tasks per day with confidence and eventually more projects, every year.

Checks and Balances
The most common and important use of a time tracking software is for managers to supervise their employees. The time sheets filled by employees may have errors. As a manager, it is necessary to keep a check on employees to ensure that their productivity is not affected. It is not an easy task, and especially with people working remotely. In times like these, the time tracking software is a great tool to help record the time spent by your employees.

   Also Read: 3 Steps for Tracking Your Business Monthly Expenses

Keeps the Ball Rolling
After you assign a job, it can be a little difficult to keep track of a project as a whole. With a time tracking software, you can always access the progress of the project. Every task is recorded in the tracking software to make up the entire project. You can then check the status or assess the progress of projects though its multi-channel access, anytime, anywhere.

Time management need not be a mystery anymore. The time tracking software can track your productivity to help you manage your time better. This will only make you and your employees more efficient and thereby improve workplace productivity.

A Guide to Choosing the Right Invoicing Template for Your Business


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Finding the right invoicing template for your business can save your business valuable time and resources on a daily basis. Considering that invoicing is such an important aspect of any business, it is best to do it right. With invoicing templates available are all over the internet, whether you are using an excel sheet invoicing method, or have just begun to use an invoicing software, your work will become easy. However, the multitude of template options can leave you a little confused. The small business invoice template remains pretty standard but it can be dynamic.

So, here are a few basic things to keep in mind while choosing the right invoicing template for your business.

Keep the Branding Right
Regardless of what your business focuses on, the correct branding on invoices is the key to boosting your client base and reputation. Small business invoicing templates don’t have to be bland or irrelevant. From the perspective of the client, a shabby template doesn’t make a good impression about your business too.

This is why an invoice template should match your business and the industry standards. The invoice should follow your color scheme and have your logo at the top (and below the signature if required). If you don’t have a logo, your name and contact details should be mentioned to brand your invoice. The idea is to make your invoices recognizable.

    Also Read: Free Invoice Templates

Pick the Right Invoicing Software
If you are using invoicing software, make sure it is curated for your business. For example, if you are running a legal firm, all invoicing software solutions might not cater to your specific needs. For this, you might want invoicing software that lets you build many templates at once, and notifies you and the client when the retainer is about to run out.

Similarly, for any other business, pick the invoicing software that will help you build invoices, and not make the process more difficult for you. Post purchasing any invoicing software, if you are spending more time on creating an invoice, this is a red flag. You can explore our invoicing software CloudBooks created especially those users who like to save time with easy invoicing.

Some Room for Customization
Even the best and most optimized invoice template might sometimes not do the job for you. Your client might request some additional service or add another column for their state tax collection. Whatever it may be, the structure of the invoicing template should not be restrictive.

This applies not just to the structure, but also other things like color scheme, lists etc. A restrictive invoicing template design will cause more problems in the long run.

    Also Read: 5 Common Questions About Online Invoice Software Answered

Classic is Always your Safe Bet
There are pretty good looking invoices out there, some of which you can use free of charge too. But, you need to ask if they are practical before zeroing in on one. If you think it will work for you, go ahead, but if you have the slightest of doubt, go with the standard, classic invoice. Just your basic, itemized list, contact information, tax details, payment information, and all the key things in a straightforward design is always a good way to approach invoicing templates.

Here’s How You Can Create And Manage Professional Looking Invoices


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invoice creation is an integral part of running any business, be it big or small. And when done right, it can make a lasting impression on your client. Now, creating professional looking invoices doesn’t have to be hard, as long as you take care of a few things and inculcate them as best practices for invoice generation. You will be able to create better looking invoices that help you get paid quicker.

In fact, it is super easy to generate top notch invoices using online invoice software. They are easy to use, intuitive and allow you two create professional looking invoices in a jiffy.

There are multiple different invoices that you can create depending on your business and the nature of the transaction. You can generate itemized invoices, bills for your service, invoices for monthly retainers etc. Regardless of the format you choose, the standard professional invoice template contains a few important things that you should make a note of:

Business Details
An invoice should be generated either on a company letterhead or contain important details about your business, starting with the name of the business, of course. Take a subsection of the top of the invoice to add the name of your business and details. Add your logo, and you can maintain a color scheme. This adds to your brand value, and establishes your credibility.

If your business requires you to show some form of certification, do add that right under the name. Any other such bylines that need to be added as per the law should be added right under the name.

    Also Read: How to Create and Send Beautiful Invoices to Your Clients

Contact Information
While using any invoicing software online, in the top section of the template, right below the name, you should place your contact information. This can include either one or multiple channels of contact. You can also use a standard letter head or personalize the invoices you generate according to the client.

If you want to add a personal touch, you can add contact information of a particular sales person or an employee handling communication with a specific client.

Invoice Number
Every invoice contains an invoice number which is unique. Consider this compulsory.

Payment Agreement
An invoice is a request for payment for the services you provided. It should represent all aspects of payment. Hence, the payment terms or agreement must be clearly stated on the invoice.

Each business has different payment terms, and might even change payment terms for different invoices, depending on the service or the client. These terms generally indicate a due date for a one time service, and the payment cycle for periodic payments.

    Also Read: How to Choose a Small Business Invoicing Solution: The Complete Guide

Buyer Details
Any professional invoice template needs to include this. After all, the invoice will be sent out to a client who will use it as a bill. Buyer details like name of the business, or person you are dealing with, and their contact information should be present on the invoice itself.

Product/Service Details
The purpose of creating and sending an invoice is to request money for a service or product. Of course, the star of the entire show is the services and their rates.
So, mention each service or product with a description, quantity (if applicable), rate, and amount. Make sure you include everything billable, including business expenses, if incurred by you. Every service should contain a brief description as well.

Sum up the amounts for all the services rendered and mention it separately as the total sum (or taxable amount).

Applicable Tax
The tax amount on each service depends on the nature of the service and the jurisdiction your business comes under. Make sure to crosscheck the relevant information on services with the tax laws. You can use free invoice software to determine the applicable tax and policy regulations for your business.

Add the tax below the sum total, mentioning every little detail like the type of tax and the percentage, and other details. Then, add the tax to the sum total, and mention it at the end. This is the final amount you are requesting.

    Also Read: Billing And Invoice Software –Link

Discounts
If you are offering discounts, be sure to include that in the amount.

Due Date/Overdue Fine
Be sure to add a due date for the payment and the fine (if applicable) in case of any delay in the payment.

To conclude, as long as you keep the above aspects in mind and use reliable invoicing software online, creating accurate invoices that look professional will be a breeze.