Project Management Relies on Smart Time Tracking – Find out why


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No project management can be a success without effective time tracking and management. It is crucial to plan timelines and deadlines, and stick to them to see a project through successful completion. Optimum utilisation of project management and time tracking software can take away major stress off your shoulders.

Project management software with time tracking mechanism enables professionals to not only pan out their projects but keep them going as such. Getting distracted and delaying tasks happens to the best of us, but time tracking software can save the day whenever these unwanted delays hit. Time tracking ensures that you do not fall off the deadlines, and bounce back from every little distraction. Let us look at how project management can be enhanced greatly with time tracking:

1: Easy Resource Allocation
Not all departments work the same way; some require extra help on certain aspects. For example, accounting tends to require more people during tax season and technical teams on deployments. Project management time tracking software keeps a check on your workforce and makes a note of the value addition of each employee.

With project management software with time tracking, you have the productivity data for every employee. So, when another department seeks manual labour the most, you can map them accurately without disturbing the balance of other departments. This is extremely helpful for departments looking to take up heavy projects that require more effort than usual.

    Also Read: Time Tracking Software For Small Businesses

2: Productivity Boost
Each individual can supervise themselves for each project with project management software with time tracking. Setting yourself up for success becomes necessary especially in the work from home scenario. Every employee needs to be constantly in touch with the progress they are making and managers need to ensure they have the right tools for a productive and conducive atmosphere.
Time tracking software is one such tool that drives users to attain goals well in time. With constant reminders and daily checks, every user can step back and analyse their productivity for the day.

3: Ready to Go Reports
Smart time tracking with project management software is a sure-shot way of recording timesheets without any extra effort. The time tracker instantly records your progress and work for each task, and creates professional-looking reports for the same in a jiffy. Not only do you have a ready-made log of all activity for a particular task, but you can categorise tasks for a project and record the overall progress. With this, you have the added ability to manage projects efficiently.

Moreover, you do not have to worry about inaccurate timesheets filled out by employees. You can generate daily reports for each task or reports per project to keep track of your progress overall.

    Also Read: How Time-Tracking Software Can Increase The Productivity of Your Business?

4: Analyse and Improve
Time tracking software captures the hidden nuances of work culture at your workspace. What are the times your employees usually take a break? What kind of tasks takes the most time? Or, what are the distracting hours of a day? All this data can be easily accessed from time tracking software.

Upon this data, you can perform powerful analysis and understand the behaviour at your workplace. For example, if you find that a lot of your employees are taking breaks during a technical task, you can try to break down that task into multiple threads. This will encourage employees to work more in a given timeframe. Or, if some of your employees are working through lunch breaks, you can compensate them with incentives.

Efficient time management has long been a secret to success for major corporations. With simple project management software and time tracking software, small businesses can access the doorway to sustainable growth without emptying their pockets.

Top Strategies to Make Every Business Project a Success


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The way you handle projects daily has a direct impact on your growth as a business. Project management is a tricky business as every new project comes with its challenges and bottlenecks. And, there are no shortcuts to creating successful business strategies. More often than not, best business strategies entail thorough involvement and upkeep on the go. To ensure your growth as a business, here are some successful business strategies:

1: Set Clear Goals
When it comes to project management, the goals or milestones you set in place are the guiding light for everyone involved—employees, clients and all stakeholders. Since goals are a foundational aspect of ensuring a successful project, clear goal setting is one of the top successful business strategies.

Jot down all the requirements and necessary information as soon as you bag a new project. Define the goals with four main phases: initiation, planning, execution and closure. These four can be used as talking points when setting up a new business strategy for a project.

    Also Read: Looking to the Future: Preparing Your Business For Success or Failure

2: Generate Awareness about Expectations
Once you have a definitive goal, it is important to loop in all involved and tell them exactly what you expect of them. Half of the work involved in project management is managing the productivity of employees. A sure-shot way of messing up a project is by having vague expectations of your team members. Make sure everyone in your team is aware of the deliverables and workload required to make the project successful.

3: Make a Plan
One of the most important aspects of successful project management is planning. Some would even argue that the best business strategy is effective planning. If you have your goals set and a team onboard then all you need is an action plan to drive the success home. To plan well, you need to create detailed timelines for each of the milestones you have set out to achieve. Address each resource your team will require in the action plan and create a thorough channel of responsibility for every task. So, even if you get derailed, you have one or more people looking to make it work as early as possible. Include deliverable dates and add a delay window as a cushion before your actual deadline.

4: Create Channels of Healthy Communication
They say, “When the going gets tough, the tough get going.” During a project, you will find yourself in tight spots where things are not working out and more than one team are facing bottleneck situations. During this time, it is extremely important to have channels of healthy communication set in place as you would not want your team members to panic. You need all those on board to have a group they can rely on to get out of the tricky situations most professionally and healthily as possible.

    Also Read: How to Plan Your Business Growth After And During a Recession?

5: Be Aware of Risks Involved
Contingency plans are a must-have for any business, no matter how big or small. When you are going through a crisis, you would not want to back out due to small risks. You need to mitigate as effectively as possible and come out unscathed. So, ensure you know all the risks involved in a project. Think of the worst situations before starting a new project and create plan Bs wherever you can.

6: Analyse Completed Projects
Every project offers valuable lessons. Every crisis paves a way for growth and brings forth a solid footing to develop better business strategies. So, once you complete a project, always evaluate your strengths and weaknesses without sugarcoating.

In the process of growth, budgets will always be a soft spot for small businesses. Business expense tracking and billing software for business can save the day with accurate data and analytics. Make sure you make use of these free tools to implement the best business strategy for your business.

Why Modern Businesses Need Custom Invoice Workflow Management


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Modern businesses are going through a period of transition, especially with the ongoing pandemic situation the pace of changes in workspaces is astounding. However, one thing is for sure, employees at most workplaces have been spending way too much time doing repetitive things that can easily be automated. For example, an automated invoice management system can take one such repetitive process off the to-do list. Not only does it save businesses valuable time, but also reduces the additional cost spent on creating professional invoices.

Online invoicing software can reduce the stress around finance management and make your entire bill book spot on. Here are some reasons why modern businesses must invest in custom invoice workflow management software:

1: Go Global without Worries
Modern businesses do not like being geographically constrained. With an ever-expanding network, why should you limit your scalability because you cannot accept payments from other countries? Or, constantly work with lawyers to ensure policy compliance for other countries? Custom invoice software enables users to create invoices for their clients across the globe; with complete policy compliance and channels of payments that your clients are comfortable with.

    Also Read: How to Choose a Small Business Invoicing Solution: The Complete Guide

2: Get over Tax Season Woes
The tax season is a time of commotion at most workplaces. Gathering appropriate data, crunching numbers, matching reports and ensuring everything is perfect can take a toll on your average accountant. Online invoicing software ensures that you are ready for the tax season without any extra effort. Whether it is regular audit checks or making sure the numbers are spot on, invoice management software does it all for you under one platform. It ensures that you have ready-to-go reports and receipts to back up every claim. You can further integrate all other finance-related tools with one platform.

3: Increase Productivity
Invoice management software requires minimum human interference to function. All you need to do is set it up initially and add basic data such as client details. With that set, everything is taken care of. How? Well, custom invoice software adapts to your sense of invoicing and automates it. For example, if you are sending out recurring payments to a client or for a service, you no longer need to waste time on creating a fresh invoice. You can simply set this payment up with your invoice software and it shall automatically send out good-looking invoices to the recipient.

4: Keep Your Data Secure
Today, most online invoicing software uses a cloud-based database. When you use online invoicing software, you put in a lot of important data regarding your business and clients on it. Since the nature of information like such is sensitive and requires extra protection, physical documents are not reliable. However, invoice management software stores this data on a secure server online with access control. So, you can password protect files and manage which employees can access what information easily.

5: Create Multiple Invoices at Once
Invoice management software is a super-efficient accountant. Not only does it create invoices, but it maps out the process of creating invoices for you. With invoicing software, you can generate multiple invoices at one time and even send them out at the same time, making invoicing an efficient process for your business.

    Also Know: Free Invoice Templates

6: Save Money
Once you set up invoice management software, forget about wasting money on paper. Also, you will never have to pay accountants for overtime spent on reworking error-prone invoices. Especially during the tax season, you will need no extra manual labour. These costs add up to a huge amount and over time you will save more than you expect.

Modern businesses must automate their billing process to keep up with smart business trends. Using an invoice management system is a positive step towards this.