Are you a small business just getting started? Is your billing being prepared manually? If so you risk sending a customer an invoice that may not be correct. This could mean a loss of business, time, and money.
If you answered yes to one or both of these questions there are some important issues to consider. Small business owners many times have all of their cash tied up in overhead and never consider using any type of software for their billing needs. They may feel they are small and money spent on software would be better spent in other areas. However, creating an invoice manually can not only lead to mistakes, but also takes more time, and can hinder the billing system once the business becomes bigger. Both small businesses and those who are self-employed benefit with a billing and invoicing software program.
Mayhem Strikes without a Billing and Invoice Software
Not using a billing and invoice software systems can make a business appear unprofessional, why? Because mistakes can easily be made, wrong product, wrong price, no due date, and on and on. Billing for the wrong product effects correct numbers in stock, or the service may be the wrong service provided. Wrong pricing can lead to a customer or client paying less money. However, if it is more this leaves you with an unhappy client or customer. If the due date is not included the client or customer can pay it whenever they feel like it living you short on cash. These are just some of the ways that not using software for billing and invoices create mayhem.
Save Time with Billing and Invoice Software
When doing billing and invoices manually or even with Excel there is more time involved. Each time a new document needs to be created and columns need to be filled out. Once that is done it has to be formatted in a way that looks professional. Which means designing an invoice which can take time especially for those new to this task. Now before that is sent out make sure all the information is included. Oh watch out for any distraction or an important element could be missed. If you are distracted than the task of making sure all the information begins again. How frustrating is that and how much time is being wasted. Time that could be spent with other clients or customers, or even just some meaningful family time. Instead you are stuck going over again and again the invoice you manually created.
Use of Billing and Invoice Software
Okay you are thinking I cannot afford to purchase software just for billing and invoices. Oh, but this my friend is where you are wrong you cannot afford not to buy. Look at all the reasons above for not doing billing and invoicing manually and then say I cannot afford it. If that does not convince you let’s look at all the up points of purchasing billing and invoice software.
• Pre-made templates
• All categories are included for you
• Track all paid and unpaid invoices easily
• For reoccurring clients/customers you can easily send an invoice when needed
• With software invoicing payments can easily be made online making sure you get paid faster
• More time for other areas of business
• More efficient
• More effective
Once your business expands it is easier to keep up with billing for both old and new clients and customers. When hiring employees the software can easily be used by multiple individuals. It is great for tracking time spent with a client or a job that is time sensitive. Little time is required to show new employees how to do create invoices manually. A business owner can have peace of mind using software for billing and their invoices knowing that from the beginning of their business through every expansion things are running smoothly.
Try billing and invoicing software CloudBooks free for 30 days.