Many small business are unaware of all their options for sending an invoice. It may be that your business is creating each invoice and either mailing it or sending them one, by one via email. By using an online invoice software this part of the job becomes easier.
Why use Online Invoicing
In the traditional business world individual invoices are created once a month, shoved in an envelope, and mailed off. This system is ineffective for various reason, the first is the time it takes to get to a client, and the time it takes for the payment to get back to you. The second is the client not getting the invoice, this could be because it was lost in the mail, or maybe the client is out of town for an extended period of time.
With online invoicing software invoice are created and sent out easily. There is a better chance of it reaching your client even if they are out of town. Payment to you is done online and therefore reaches you more quickly than traditional mailing. If the invoice ends up in cyberspace, no problem it’s in the system just pull it up and resend.
Using online invoicing software safes both time and money. Less money on printing out invoices, no postage, and that employee who would be doing this task could be doing something more profitable for the business.
Online Invoicing Software Saves Time & Money
With an online invoicing software program, as a business owner it saves you time and money. Using this software allows you to set both the time and date for invoices to be sent out. This means you set it and forget it and you do not need to hire someone just for invoicing. No, more contacting the bank to find out if clients have paid, the invoicing software alerts you of all payments received. The software allows to view how clients pay and make adjustments if needed which ensures more on time payments.
Be the small business with the big corporation feel with invoicing online software. This software allows small businesses to customize their invoices with their company logo and contact information. Easily send reminders with a professional flair and give clients payment options. Payment options can be totally customized by the business to receive payments through Paypal or by credit card. You can also choose a cloud based program which allows clients to pay easily with just the click of a button available through a payment service. In some cases the invoice will be the last contact you have with a client. Providing an invoice that is professional leaves your clients with a positive attitude towards your business.
Organizing with Online Invoicing Software
As a small business you need to be on top of every aspect of your business especially billing. By creating invoices online you are able to organize your invoices in a way that benefits your business. For instance there might be invoices for clients who have made a purchase and maybe others who you have performed a specific type job for. Online invoicing software allows you to organize your invoices however you choose to. You can organize them by a specific product, job, or use a traditional numbering system. Just make sure to be consistent and locating invoices will be a snap.
When dealing with a client over and over again consider issuing them a number and then adding on to it. So, for instance Howard’s Handyman Services is the number 7, this number can be used for the first invoice. The second invoice would then be maybe 70, the third 71, and so on. Again whatever system you use it has to be consistent. Once changing a system occurs it can be difficult to remember the system that was used. Plus if you have others using the software they may not be aware of the change and invoicing becomes difficult. It can also led to confusion when there is no consistency, remember consistency is the key to good business.
Somethings to Keep in Mind
When using an online invoicing software there are some things to keep in mind. Be sure to send each client a notice prior to sending the invoice as a reminder. This not only allows them to be aware that it is coming, but also can lead to quicker payments. Be sure all information is on the invoice in easy to understand language. Include payment options, due date and if there is a fee for late payments. Making sure all the information is correct, easy to understand, and included insures a timely payment. When payments are received send a thank you, this lets them know that you received the payment and shows your appreciation.